If you have paid for something for the club and wish to reclaim the cost, please follow the steps below.
Send the following information to whhtreasurer@gmail.com
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A brief description of what the reclaim is for
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Digital copy (photo is fine) of the receipt showing
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amount paid
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date of payment
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description of item
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Evidence that you paid the bill
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Your banking details
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Name of account holder (first name and surname)
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Whether the account is personal or business
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Account number
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Sort code
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Quite a few online banking services allow you to generate a PDF file of an individual transaction – that is ideal.
If you can’t do that, a partial screenshot of the transaction in your bank account is helpful but don’t compromise the privacy of your other bank transactions. If you can’t do that, just state clearly in the email that you have paid for the item
You will receive an immediate, automated reply from whhteasurer@gmail.com, confirming that your message has been delivered and explaining that the mailbox is monitored regularly but not every day.
If it’s appropriate, it is useful to copy your email to another “relevant Harrier” who was aware of the reason for spend. This is usually the person organising the event or situation that led to the expenditure.
However, if you prefer not to share your banking details more than is absolutely necessary, you can forward a copy of the reclaim email to the “other relevant Harrier” but delete your banking details from that message.
If you have previously claimed money back from the Club, you only need to give us the last 4 digits of your bank account number.
Once our Treasurer has read the email, they will use our online banking to create a payment to your account. That needs online approval by one of our other club bank account users. Once approved, the money should appear in your account immediately.
This whole process can take a few days from start to finish.
If you haven’t received payment within a week of submitting your claim, send a reminder to whhtreasurer@gmail.com and copy in either whhchair@gmail.com or whhsecretary@gmail.com.